St. John's established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.
A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.
Department: European Campuses
Specific Job Title: Coordinator of Academics and Program Development, Rome
Reports to: Director of Rome Programs
St. John's University is a Catholic, Vincentian, metropolitan, global, and anti-racist institution. In service of this mission, the University is dedicated to ensuring that all students are supported, valued, and thriving in the University community, on our New York campuses and abroad. The Coodrinator of Academics and Program Development, Rome campus is central to these efforts.
The Coordinator of Academics and Program Development manages all local aspects of running short-term programs for the St. John's study abroad site in Rome and provides support to all faculty and students participating in the St. John's programs on the Rome campus, focusing on short-term program logistics and faculty assistance. The Coordinator reports to the Director of Rome Programs.
Programming and Events
Customize itineraries for short-term programs and departmental semester long programming.
Coordinate all aspects of winter and summer intersession programs: class scheduling, guest lectures, excursion planning, transportation, check-in and check-out logistics, student and faculty orientation, student and faculty housing.
Administer short-term program budgets.
Work with the Director of Rome Programs and the AVP Europe Program in the development and implementation of new academic initiatives.
Develop viable academic internship programs by building and maintaining relationships with local organizations.
Collaborate with the Coordinator of Student Life to organize a rich and complementary event and excursions program. Co-lead and/or lead some of the excursions.
Attend occasional evening and weekend events or trips as assigned by the Director of Rome Programs.
Plan and deliver the Cultural Mentoring Program to students in Rome in coordination with the Residence Director.
Manage New York faculty for all programming in Rome. Arrange for local accommodation and transportation and assist with local needs such as campus lockers, phones, and special assistance.
Student Affairs Administration
Work to ensure the health, safety, and general welfare of all students in the St. John's program in keeping with protocols and guidelines established by St. John's.
Serve as conduct administrator for the Rome campus.
Track and Manage Incident Report input into Banner for Rome, Paris, and Limerick.
Manage the Permesso di Soggiorno and Dichiarazione di Presenza processes for US Faculty and students teaching/studying in Rome. Assist with renewals when needed.
Maintain and provide to the Assistant Vice President Europe Programs appropriate record-keeping of all campus residents and Rome campus students as part of fulfilling several Italian regulations on immigration and education.
Manage and track students' attendance to orientation and mandatory activities and enforce OIE related sanctions.
Send travel advisory emails to all students in European Programs.
Serve as part of a 24/7 on-call student emergency response rotation. Coordinate response to such emergencies as needed, in a manner consistent with SJU's emergency response protocols.
General Administrative Tasks
Organize and manage mailing and shipping for administrative purposes.
Perform other related duties as requested by the Office of International Education in NY, Assistant Vice President Europe Programs, or Director of Rome Programs.
Participate in daily administrative activities in coordination with Rome colleagues to support the smooth functioning of Rome programs. Attend student meetings along with other Rome staff.
Strong interpersonal, communication, and teamwork skills
Courtesy, tact, and the ability to establish and maintain effective working relationships with people in a multicultural environment and with a geographically dispersed team
Strong client service orientation
Strong relationship management skill.
This position operates in a professional office environment and is required to use standard office equipment such as personal computers, printers, copiers, multimedia equipment, etc.
No unusual physical demands are required other than occasional walking deriving from field trips/site visits with students.
No unusual environmental conditions apply.
Position Type/Expected Hours of Work
Full-time position of 38 hours per week, as per Italian CBA. Office hours are Monday to Friday, with occasional evening/weekend/public holiday work due to programmatic needs or emergencies.
Field trips within Italy and travel to the New York and Paris campuses will be required.
Required Education and Experience:
Bachelor's degree in education or a related field
1-2 years experience in U.S. higher education and/or study abroad field
Preferred Education and Experience:
Master's in education, educational counseling, international education or a related field
3-5 years experience in U.S. higher education and/or study abroad field
Experience with Banner and TerraDotta
Experience with educational systems in both Italy and the US.
Additional Eligibility Qualifications
Authorized to work in the Schengen area.
Fluent in Italian and English.
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.
St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.
St. John's University is Catholic, Vincentian and Metropolitan. We are committed to attracting, motivating, and retaining a highly qualified and diverse workforce to support our mission of academic excellence and the pursuit of wisdom. Known for over 100 years of proud athletic tradition, our Big East excitement keeps Red Storm fans cheering. Ranked among America's top universities by The Princeton Review, St. John's University educates leaders for today's global society through quality academics, high-tech resources and an expanding international presence. With 1,500 Faculty and 1,400 Administrators/Staff, St. John's is a leading Catholic University in the Vincentian tradition, dedicated to making a positive difference in people's lives through active engagement in issues of energy and resource conservation, social justice and global citizenship. These values enhance the academic experience of more than 20,000 undergraduate and graduate students on three residential New York City campuses in Queens, Staten Island and Manhattan; a graduate center in Oakdale, NY; an international campus in Paris, France and Rome, Italy; and learning centers in other locations worldwide.