Savannah, Georgia
Cheyenne, Wyoming
Cheyenne, Wyoming
Alexandria, Virginia
Fayetteville, Georgia
Seattle, Washington
Shreveport, Louisiana
Takoma Park, Maryland
Posted: 05-Apr-23
Location: Pittsburgh, Pennsylvania
Salary: Commensurate with experience
Employment Type:
Organization Type:
Required Education:
Internal Number: 30364
POSITION SUMMARY:
The Administrative Assistant provides a wide range of administrative support and reports to the Director of the Center for Spiritan Studies (CSS). This is a moderately difficult and varied clerical position requiring a self-starter comfortable with working in a research facility for the Spiritan Congregation worldwide and the Duquesne University Community. Work practices are reviewed on an ongoing basis and as circumstances dictate.
As a condition of employment, Duquesne University requires all new employees —full-time and part-time, including adjunct faculty—to get a COVID-19 vaccine and provide proof of their vaccination upon commencement of employment.
New employees requesting a religious or documented medical exemption from the vaccine must complete and submit a Duquesne University exemption request form for review and approval. To receive the appropriate exemption request form, contact hrservices@duq.edu. Employees with approved exemptions will be required to be tested on a regular basis.
DUTIES AND RESPONSIBILITIES:
The Administrative Assistant provides general administrative support for the work of the Center and ensures smooth running of the center’s office to include, but not restricted to:
Assisting with proofreading, copyediting, and electronic preparation of CSS journal, Spiritan Horizons, published annually in three languages, English, French, Portuguese
Responsibility for the distribution, invoicing and tabulation of receipts for Spiritan Horizons
Similar responsibility for the production and distribution of other occasional Center publications
Assist with material for the digitized Spiritan Collection (Gumberg Library)
Content manager for the CSS pages on the university website
Developing and maintaining the Center’s research website, spiritanspirituality.com
Monitoring CSS budget (generate monthly P-Card reports, making budgeted purchases, issuing payments, processing fiscal matters as authorized, posting receipts) and submitting monthly reports to the Director
Coordination of logistics for CSS events (make arrangements with Public Affairs and other university constituents as needed - securing venues, arranging catering etc.)
Maintaining computer and written files
Maintaining an inventory of office supplies
Completes other duties as assigned
REQUIREMENTS:
Minimum qualifications:
High school diploma (minimum), graduate degree, an advantage
2-3 years of related office support experience
Proficiency with current Microsoft Office Suite: Word, Excel, PowerPoint, Publisher, and Outlook e-mail
Strong written communication skills and facility for proofreading
Willingness and ability to update to new technologies relevant to the position, such as InDesign; Photoshop, and PageCloud
Ability to learn Purchasing and Payroll systems at Duquesne, including Banner
Ability to maintain complex clerical records and prepare reports from such records
Ability and willingness to assist with office tasks as needed and an interest in and initiative for taking on new and challenging assignments
Ability to be service and team oriented
Ability to work with sensitive and confidential information
Ability to produce accurate work in an efficient manner.
Preferred qualifications:
Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission.
Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
