ADMINISTRATIVE ASSISTANT TO THE HEADMASTER AND PRINCIPAL
Xavier High School-Middletown
Application
Details
Posted: 09-Mar-23
Location: Connecticut
Type: Full Time
Categories:
Administrative Support
EXECUTIVE ASSISTANT TO THE HEADMASTER AND PRINCIPAL
The executive assistant provides administrative support to the headmaster and principal as listed
assist with phone calls, schedule appointments and meetings
prepare school calendar and handbooks for printing
maintain daily calendars and correspondence
maintain personnel and office files
record and maintain faculty and staff attendance
maintain and record employee attendance
maintain copiers and office machinery
setting up meetings with faculty and staff
prepare documents and record minutes for Board of Directors meetings
distribute academic council meeting minutes to faculty and staff
process orders for Academic Awards, Baccalaureate and Graduation
assist with preparation of materials (scripts) for Academic Awards Night Baccalaureate Mass, Graduation
oversee the ordering of school supplies, stationary, office equipment and process invoices
complete annual reports for the State of CT, Diocese of Norwich, Official Catholic Directory, U.S. Census Bureau, National Catholic Education Association Data Bank and CIAC
post open faculty and staff job descriptions
schedule interviews
prepare and mail out various academic letters
input in OnCampus and generate financial aid award letters
prepare weekly faculty/staff bulletin
process verifications of employment for former employees
prepare faculty staff contracts and agreements for distribution
submit reservations for various local and student award programs
schedule interviews
process registrations for XBSS events
prepares and publishes weekly faculty/staff bulletin
prepares certificates for various award programs
make reservations for local events and student award programs
print up invitations and order Christmas cards
oversees ordering of school supplies, stationary and office equipment
annual shredding of documents
Interested candidates should submit a cover letter and resume to the attention of Donna Jaskot, djaskot@xavierhighschool.org or to Xavier High School, 181 Randolph Road, Middletown CT 06457 by March 31, 2023.
