Details
Posted: 22-Apr-22
Location: Chestnut Hill, Massachusetts
Type: Full-time
Salary: Open
Boston College Introduction Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.
Job Description The primary responsibilities of the Fiscal Assistant is budget management. There are 9 departments and over 100 budgets in the UMM Division. The Fiscal Specialist's responsibilities include processing all expense reports, vouchers and transfers in PeopleSoft and processing reports on revenue in the CashNet system. In addition, the Fiscal Specialist is the one who processes all incoming deposits of cash and checks directly into the CashNet system as our Service Center is now a Commerce Center for our Division.
This position coordinates with the Events Manager the processing of event-related (BOC and outside vendors) invoices for buses, meals, and lodging. This position is responsible for running monthly ACRs and working with the Business Manager to reconcile each of the budgets in preparation for the quarterly and yearly reporting to the Director of the Service Center.
In addition to the budget management responsibility, the Fiscal Specialist interviews and hires student workers for the Service Center, schedules, manages and approves their weekly payroll. He/she manages the processing of new p-cards, overseeing the monthly reconciliation of p-cards for the Division and deleting p-cards as needed. He/she is the primary contact for other Division personnel who need assistance with fiscal-related issues and/or student hiring-related issues. The Fiscal Specialist conveys to the Division staff policies regarding reimbursements and p-cards and responds to questions regarding the administrative and University policies that the Service Center upholds. The Fiscal Specialist also manages office supplies and office work orders.
This position is responsible for providing secretarial and customer service support, answering phones, taking messages and compiling reports, making deposits to the Cashier's Office, and providing general assistance to the members of the Service Center, as needed.
Position Details:
Department: 012021 - University M & M Service Center
Position: 00014436 - Fiscal/Staff Assistant, University Mission and Ministry
Grade: 2ND
Full-Time Equivalent Hiring Range: $44,100 to $55,150; salary commensurate with relevant experience.
Requirements -High School diploma required. Bachelor's preferred
-Minimum 2 years experience working in higher education
-Strong written and oral communication skills
-Ability to communicate across multiple audiences
-Ability to understand and explain complex financial concepts to non-financial users
-Quantitative and analytical skills
-Proficient knowledge of PeopleSoft Financials or a comparable package; ability to create and manage PeopleSoft reports
-Proficiency with Microsoft Office, especially Excel and Word
-Ability to create, interpret and manage spreadsheets
-Knowledge of the University's purchasing policies and procedures
-Proficient knowledge of Google
-Ability to resolve issues quickly and efficiently
-Knowledge of fiscal accounting system
-Knowledge of employment policies and procedures
-Functional understanding of University administrative systems and campus-wide technologies
-Knowledgeable about internet programming and proven ability to keep current with all technology changes
-Proficient with tools such as: Adobe Acrobat, FileMaker Pro, Microsoft Excel, Microsoft Word, Kronos Time-Reporting
-Demonstrated ability to work effectively and professionally as part of a diverse team
-Self-motivated and proven ability to work with minimal supervision
Closing Statement Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
- Paid Holidays Annually
- Generous Sick and Vacation Pay
- Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity .
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .
