Title: Assistant Development Director, Alumni Relations
Department: Institutional Advancement
Status: Full-Time, 12 Month
Reports to: Development Director
Hired by: Head of Schools
Founded in Chicago in 1876, Sacred Heart Schools at Sheridan Road (Hardey Preparatory for Boys and Academy of the Sacred Heart for Girls) are independent, Catholic, single-sex elementary schools committed to academic excellence within the context of a Christian, faith-based community. The educational mission is deeply rooted in the 200-year tradition of the Society of the Sacred Heart and shared with the Network of Sacred Heart Schools located in 30 countries; including 25 schools in the United States and Canada. The essence of this tradition is the total development of each child: spiritual, intellectual, social, emotional and physical. Our girls and boys are taught in single-sex classrooms, but follow a similar curriculum and share in many activities. With a total enrollment of approximately 650 students, the Schools are organized into three academic divisions each led by a division head.
The Development Office, along with the offices of Admissions and Communications, make up Sacred Heart Schools’ Department of Institutional Advancement. The Institutional Advancement team works collaboratively to build understanding and support of the Schools’ mission and programs and to secure resources to enhance the school and ensure its future. Collectively and individually, the team strives to model the values expressed in the Goals and Criteria of Sacred Heart education.
The Development Office advances Sacred Heart’s mission by creating opportunities that invite philanthropic investment in the school’s ongoing programs and strategic priorities. Reporting to the Development Director, the primary role of the Assistant Development Director, Alumni Relations is to manage the alumni fundraising efforts for the Development Office and Department of Institutional Advancement, followed by supporting the Sheridan Road Alumni Association and their related events.
Essential Job Functions:
Nurture donor relationships with Sacred Heart Schools’ alumni, parents of alumni, and grandparent donors and prospective donors.
Work individually and collaboratively to identify, cultivate, steward, and solicit prospects and donors to meet the budgeted fundraising goals and increase charitable support for Sacred Heart Schools by way of major gift, annual support, or planned gift
Manage the Alumni Giving Day campaigns; solicit challenge grants, collect testimonials for social media promotion, write appeals, and manage gift acknowledgements
Oversee Reunion Class Giving campaign as part of Alumni Weekend
Sheridan Road Alumni Association
Serve as chief liaison to the Sheridan Road Alumni Association (SRAA), which serves the thousands of alumni of the Academy of the Sacred Heart for Girls and Hardey Preparatory for Boys.
Ensure SRAA policies and procedures are implemented in accordance with the organization’s by-laws
Identify, recruit, and manage the Class Representatives programs. Responsibilities include working with each Representative to update class lists and serve as communicators with their class, including eliciting content for Alumni Notes in Heartbeat and the Alum e-News
Work closely with the SRAA Board to arrange Board meetings, create agendas, suggest appropriate alumni for staffing various school committees and SRAA Board subcommittees, and ensure strong and productive relationships between Board members and the schools’ leadership
Support SRAA Board subcommittees and their work on SRAA programs and events
Recruit, involve, and support alumni affinity groups including high school alumni, college alumni, and young professionals
Serve as point of contact with national and international Sacred Heart alumni organizations
Manage Sacred Heart events and special projects involving alumni, like Academy and Hardey Celebrations, Mass of Remembrance, Young Alumni Party, and the Parents of Alumni Party. Secure Host Committee members where appropriate
Coordinate gifts and work with the Chairs of the 8th Grade Graduation Celebration and the graduate induction into the Sheridan Road Alumni Association
Alumni Weekend Coordinator
Act as project manager for all aspects of the multi-class celebration.
Provide administrative and logistical leadership for all campus events and programming for Alumni Weekend
Assist with identifying Alumni Weekend Chairs for communication efforts and planning
Promote Alumni Weekend activities through a variety of communication vehicles: invitations, School website, social media, eblasts and newsletters
Identify and manage Class Gift Chairs as part of Reunion Class Giving campaign
Manage reunion budget and track expenses. Oversee the receipt and management of reunion responses and payments
Manage event follow up: acknowledgements, reconciliation and reporting, and post-event wrap up with Alumni Weekend Chairs, SRAA Board, and key volunteers
Manage alum information and share when and where appropriate.
Correspond with constituents and acknowledge their individual accomplishments and life milestones
Create and edit the bimonthly Sheridan Road Alumni Association Enewsletter; write articles, format, and communicate important alumni and school information via email to alumni and parents of alumni
Manage alumni and parents of alumni memorials; communicate information to the Sacred Heart Community and members of the decedent’s class, as appropriate
Additional duties may be assigned when required.
Bachelor’s degree required.
3-5 years working within a development environment; previous fundraising experience desired, preferably within a school.
Graduate of Sacred Heart Schools Chicago or a Sacred Heart network school preferred, but not required.
Proficient in Microsoft Office.
Familiarity with Raiser’s Edge or other enterprise software preferred.
Must work occasional evenings and weekends.
Experience in independent or Catholic education a plus
Characteristics of Success:
Excellent professional communication skills
Ability to move projects forward according to timeline and budget
Attention to details a must
Polished customer service skills
Ability to effectively multitask projects
Collegiality and positivity
Ability to work independently and within a team
Apply directly at the School's website (www.shschicago.org) in the Career Opportunities section, submitting a cover letter and resume.
Sacred Heart Schools is an equal opportunity employer and does not discriminate.