Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.
The Admin and Operations Assistant helps coordinate school-wide activities, is a first point of contact within the Dean's office and provides administrative support to the Associate Dean, Finance & Administration to facilitate daily operations. In addition, this position serves as the primary administrative support to search committees including representing CSON on the phone and in-person, providing the committee information regarding candidates, booking travel, arranging and managing all events related to search visits. This person is responsible for receiving people in the Associate Dean's Office and directing them, both in person and on the phone. He/she is also responsible for maintaining and overseeing the Associate Dean's calendar and correspondence. In addition, the Administrative Assistant is responsible for maintaining calendars for all conference rooms as well as the school calendar.
Dean's Office Reception - 25%
School Calendar & Room Scheduling - 25%
Connell School of Nursing Events - 25%
Faculty and Staff Search Coordination -15%
Administrative Support to the Associate Dean - 10%
The person in this position fields a variety of questions, issues, concerns that are directed to the Dean's Office and assists and advises visitors, staff and faculty. They determine which action to take or refers item to the appropriate area. They also determine allocation of school conference room resources, manages travel and event arrangements for all Search Committee functions.
This is a high volume office requiring constant professionalism. This position will be the first to encounter customers when they enter the office. As a result, the job requires positive, professional, customer-focused responses to a wide variety of request and inquiries. Problem solving and decision making are key components of the job. General ability to quickly solve or find resources to resolve situations is key. Customer service is a must and so is a positive, customer friendly and proactive approach. The position requires problem solving skills.
Must have excellent communication and interpersonal skills, ability to understand organizational priorities; high degree of flexibility to handle changing priorities; ability to exercise good judgment and respect for confidentiality, and the ability to work both as a team and independently (with supervision resources available).
Requires excellent computer skills including proficiency at intermediate level in MS Word, and Excel and Google suite of applications.
Requires a customer-focused individual willing to resolve issues and able to find resources to assist in resolution as needed.
Position Details: Department: 058001 - Connell School of Nursing Position: 00003115 - Administrative and Operations Assistant Grade: 2ND
Full-Time Equivalent Hiring Range: $41,100 to $51,400; salary commensurate with relevant experience.
2+ years of administrative support experience preferably in a high-paced, highly visible and demanding environment. Previous higher education experience desirable.
Preferred Baccalaureate degree preferred
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
Tuition remission for Employees
Tuition remission for Spouses and Children who meet eligibility requirements
Generous Medical, Dental, and Vision Insurance
Low-Cost Life Insurance
Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
Boston College conducts background checks including education, and verifies COVID-19 vaccination as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity .
Boston College is one of the nation's best and most selective universities, with U.S. News & World Report ranking Boston College 31st among national universities, and Forbes ranking it 26th in its 2012 America's Best Colleges listing. Boston College confers more than 4,000 degrees annually in more than 50 fields of study through eight schools and colleges. Faculty members are committed to both teaching and research having earned nearly $60 million in research grants in the last year alone. The University has made a major commitment to academic excellence. As part of its Strategic Plan, Boston College is in the process of adding 100 new faculty positions, expanding faculty and graduate research, increasing student financial aid to more than $128 million annually, and widening opportunities in key undergraduate programs, such as international study, internships and student formation.