This is a highly skilled and diversified position which entails clerical, secretarial, logistics, and meeting planning skills. The Administrative Assistant will need to have the capacity to work independently to prioritize among the needs of multiple projects, as well as exercise considerable initiative. This position is responsible for the primary functions of the graduate program. Key guidelines include PhD, MSN, DNP student and faculty handbooks, School of Nursing policies and procedures, curriculum, and program plans. Technical skills in the operation of dominant software packages and knowledge of Duquesne University registration and budget procedures are required. The primary contacts of the position are the School of Nursing Chairs of Graduate Studies, Associate Dean for Student Services, Graduate Advisors, SANE Coordinator, graduate faculty and the Director of Business and Administration.
DUTIES AND RESPONSIBILITIES:
Provides clerical and secretarial support to the School of Nursing Chairs of Graduate Studies.
Administrative support for graduate curriculum committees and other committees as assigned.
Supports the School of Nursing graduate faculty with budget, travel and supplies.
Maintains P-card records and reports according to University guidelines.
Coordinates online Sexual Assault Nurse Examiner (SANE) program. Maintain Blackboard site, process registration and payments.
Coordinates RA/GA program assignments and tracking of hours.
Coordinates with Chair and Student Services for support with student activities and issues as assigned. Assists with Academic Standing letters.
Assists with scheduling, room assignments, logistical issues related to academic scheduling for graduate programs. Assist with Doctoral and MSN residency weeks and dissertation defenses.
Maintains graduate schedule of courses, coordinating with School of Nursing and University Registrar’s office. Maintains the course listings in Banner.
Manages activities and process associated with academic milestone events in graduate program (topic/capstone approval, qualifying exam, dissertation defense, DNP capstone presentations).
Performs other related job duties as assigned by the Associate Dean.
Associate degree in business, from an accredited institution, and 3-5 years of office management experience or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Ability to communicate effectively, both orally and in writing;
Excellent interpersonal skills with a customer service orientation;
Ability to establish and maintain effective working relationships with colleagues, community representatives and fellow employees;
Ability to be a self-starter; excellent business skills as well as knowledge of filing procedures and bookkeeping methods;
Knowledge of computer applications (Word, Excel, Microsoft Office Suite) and the University Banner system.
Ability to work a flexible schedule as needed in order to attend School events;
Ability and willingness to assist with other tasks as needed; enthusiastically seeks out work and new assignments; shows interest and initiative in taking on new and challenging assignments;
Good problem-solving skills with a can-do approach;
Ability to initiate and follow through with work responsibilities and to meet deadlines.
Sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically.
Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University.
Bachelor’s degree in business administration from an accredited institution, and 3-5 years of office management experiences supporting senior management in a higher education setting.
Interested candidates must submit a cover letter, resume, and contact information for three professional references for immediate and full consideration.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University, a private, Catholic institution, prides itself on being mission-centered and mission-driven. Our employees contribute to our culture of academic excellence and our mission of serving God by serving students. In turn, they enjoy a supportive working environment that values individual talents, encourages teamwork and rewards accomplishments.
A nationally ranked top-tier university, Duquesne has established a legacy of excellence in liberal and professional education. Our 14:1 student-faculty ratio allows our students to work closely with expert faculty. Duquesne has also won accolades and recognition among the nation’s top 20 small research schools for our research initiatives and faculty productivity.
Situated on a 50-acre campus within the city, Duquesne provides a small-town feel in an urban setting. The Pittsburgh region offers a variety of cultural, education and professional opportunities, as well as a safe and affordable lifestyle.
We strive to attract, recruit and retain a dynamic, diverse workforce. Our employees benefit from an array of campus resources that provide convenience and cost savings, including a variety of dining options, a full-ser...vice Starbucks, a retail bank and credit union, a fitness center and year-round wellness programs and onsite parking. Employees also may take advantage of the many educational, cultural and sporting events sponsored by the university.