Technology Procurement & Asset Specialist

Saint Joseph’s University is a private, Catholic, Jesuit institution and we expect members of our community to be knowledgeable about – and to make a positive contribution to – our mission. Saint Joseph’s University is an equal opportunity employer that seeks to recruit, develop and retain a talented and diverse workforce. The University is committed to the diversity of its faculty and staff so that our students, our disciplines and our community as a whole can benefit from the multiple perspectives it offers. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. EOE

Saint Joseph’s University prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator, e-mail titleix@sju.edu, visit Campion Student Center suite 243, or call 610-660-1145. To learn more about the University’s Title IX policies, the process for filing a report or formal complaint of sex discrimination, sexual harassment, or other form of sexual misconduct, and the University’s response to reports and/or formal complaints, please visit www.sju.edu/titleix. Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights.

The Technology Procurement and Asset Specialist is responsible for the acquisition and tracking of University technology equipment and software. The Specialist maintains an inventory of all University computers and software assets and manages licensing, support terms, and maintenance agreements which are executed as part of the acquisition. In addition, the Specialist is responsible for relationship management with vendors and divisional representatives who assist in supporting divisional technology needs. The position also works closely with the Procurement Department, Finance Office, and the General Counsel’s Office.

-Facilitate the Procurement and Asset Management process including:
—Coordinates the purchasing of technology related goods and assets, including placing orders; Prepares and evaluates quotes and bids and places technology orders; Manages and tracks the receipt of goods and materials; verifies appropriateness of budget codes and ensures availability of funds.
—Coordinates lifecycle processes related to personal computers from procurement of warrantied devices to de-provisioning of end-of-warranty computers; Manage the retirement of devices and coordinate the recycling of obsolete equipment with third party vendor.
—Coordinates activities with the Procurement and Receiving departments.
—Develops and maintains business relationships with vendors to improve communications and support; Negotiates best prices for technology;
—Coordinates purchasing details with vendors including price revisions, order cancellation and invoice discrepancies. Analyzes and updates commodity pricing
—Tracks and maintains an inventory of all assets through their lifecycle including age, cost, replacement cycle and locations of all campus related assets which includes software, hardware, support and license agreements
—Tracks renewals so there is no lapse in service and best pricing is negotiated.
—Responds to requests from end users and team members for specific IT Asset Management information
-Performs monthly credit card reconciliation process; Reconciles receipts against approved purchases and billing statements; develops quarterly reports for CIO; Share divisional reports with IT Leadership team.
-Administers the University’s Computer Replacement Program (CRP) with an annual budget of approx. $400k; Forecasts spending each year based on computer inventory and the expiration of warranties; Provides quarterly CRP spending/forecast reports for the CIO; Keep Divisional Representatives (DR’s) informed of computer replacement in their areas and coordinate plans with the DR’s to ensure technology needs are met while staying within budget.
-Review licenses, support agreements, and contracts with Contract Owner, General Counsel, and Procurement Office to ensure contract provisions are in accordance with University policy

Serve as a backup to assist with monitoring and managing service requests received from users via telephone, voice mail, e-mail, and in-person.

Provide technical and professional guidance to student employees working in the Office of Information Technology to ensure that they are productive employees of the department and learn from the real-world experience.

Manage and delegate special project requests as received.

Remain current with ongoing developments in the field of information technology to ensure that University is poised to take advantage of emerging trends and developments in those areas