The Director of Finance, in cooperation with the Principal, is responsible for ensuring that the Catholic mission and Ursuline charism of the school is reflected in all financial and operational procedures and decisions in order to realize the fullest attainment of the Academy’s unique Catholic educational mission to serve young women of diverse cultures and socioeconomic backgrounds in a college preparatory secondary school conducted in the Ursuline tradition of fostering leadership and service to Church and community.
Specifically, the Director of Finance reports to and works closely with the Principal on all business affairs for the Academy and ensures that the administrative team, Trustees and Members of the Corporation (owners) are kept abreast of all business issues and financial matters of the school.
The Director of Finance acts as an officer (the treasurer) of the School Corporation and is responsible for the effective day-to-day organization and operation of the financial and business affairs of the Academy as well as for supporting the Principal in ensuring the fiscal health and stability of the school through financial planning with key school leaders.
The position requires a collaborative working relationship with academic departments, student activity directors, the development office, the admissions office, as well as the members of the Corporation and Board of Trustees. Members of the Corporation have certain reserved powers which pertain to the financial stability of the school.
The Director of Finance is employed, supervised and dismissed by the Principal.
As an officer (the treasurer) of the School Corporation, the Director of Finance has direct responsibility to the Members and the Board of Trustees.
Shares regular financial reports with the Principal, the Members of the Corporation, and Board of Trustees.
Finance Committee of the Board of Trustees
Administrative Team and other committees as assigned by the Principal
Duties and Responsibilities:
Responsible for all of the accounting and financial operations of the school including the annual budget, quarterly financial forecasts, accounts payable, accounts receivable, payroll, employee benefits, annual audit, General Ledger, cash management, risk management, tuition collection, contract reviews, and other duties as prescribed by the Principal and the Board.
Works with the Principal to prepare and manage the annual budget as well as quarterly financial forecast reports which are presented to, and approved by the Board.
Maintains a general ledger system in accordance with Generally Acceptable Accounting Principles and ensures that internal controls are in place and adhered to.
Ensures compliance with federal, state and local legal requirements
Prepares a cash flow report and future predictions of cash flow for the upcoming school year
Works with the Principal to prepare tuition and salary scale proposals for consideration and presentation to the Board for review and approval.
Works with the Principal to review business contracts and dealings
Assists Principal with special maintenance and improvement projects
Act as primary liaison with the School’s external auditors to provide requested financial information to said auditors with respect to the annual audit of the School’s financial statements. Presents the findings of said auditors to the Principal, the Members of the Corporation and the Board.
Works with tuition collection and financial aid as needed
Maintains an ordering system to ensure internal control of the budget as recommended by generally accepted accounting principles
Works closely with the Director of Development and the Director of Admissions to account for funds and ensure business practices that develop donor confidence in the business and development affairs of the school.
Safeguards all school assets by maintaining sufficient insurance coverage and handling all claims and reports
Hires, trains, develops and appraises finance staff effectively
Attends board and Corporation meetings as needed as an officer (treasurer) of the School Corporation in cooperation with the Principal to make reports and to act as a resource person for pertinent agenda items. At these meetings, presents clear, understandable and readable reports
Performs other administrative and/or finance-related tasks and ad hoc projects as needed.
The Director of Finance is also expected to keep abreast of developments in Catholic education, participate in school events and be as involved in the life of the school as best as scheduling allows. This person is also expected to keep abreast of practices in school finance and business procedures and use of current office technology.
Degrees, Experience, and Qualifications
Minimum of a BA in Accounting, Business, Finance, or Financial Management is required
A strong accounting background is preferred
Three to five years of experience in a finance role is required
Computer skills-proficient should include Microsoft Office including Word, Excel & PowerPoint. Experience with Blackbaud is preferred.
Fluency in Spanish is a plus.
Ability to work as a team member and to take initiative as an individual.
Exceptional organization skills, high level of efficiency and ability to direct operations
Prior experience in a similar role with a school or not-for-profit organization is preferred.
If interested, please send interest letter and resume to Sr. Jean Marie Humphries, osu, PhD at firstname.lastname@example.org.