Job summary: The Director of Admission fulfills the mission of the Catholic school by planning and implementing the overall admission process for the school. The Director of Admission has decision making responsibilities within essential job functions, in keeping with school policies. The position collaborates with the President regarding overall planning for student recruitment through the preparation of a comprehensive admission program, admission material and web pages. The position collaborates with the Principal regarding admitting of students and implementation of the admission program. The position is hired and evaluated by the President, with input from the Principal.
Support and uphold the philosophy of Catholic education and the mission of the school
Collaborate with the President to plan and implement a comprehensive admission program including prospective parent gatherings, student visits, school visits, admission testing, acceptance process, and new family and student orientation.
Collaborates with President, Principal, faculty and staff on retention of current students
Serve as primary contact for families in the admission process including inquiry, ongoing communication and FACT SIS training
Serve as database administrator for FACTS SIS by maintaining accuracy of school's student/family database, training faculty/staff and creating annual student scheduling including grade level templates, student enrollment in classes and annual academic calendar set up
Create and manage all aspects of Online Applications and Online Enrollment processes
Maintain permanent records file for all students
Develop and maintains grade Level Ambassador Program to support new families in their transition to the school
Develop and distribute Onboarding Questionnaire for New Families
Print student and family directories for archiving
Collaborate with President to prepare admission material, maintain admission section of website and update categories as needed
Initiate new student cumulative records during enrollment process and archives upon graduation or withdrawal
Initiate new student health files and includes verified immunization and health information; completes the Diocesan Health record for inclusion in new student health files.
Organize inquiries and communications with local pastors regarding parishioner eligibility and enrollment
Serve as registrar for incoming and outgoing students by processing record requests
Organize school communication for summer and admission packets, and Pastor/parish communications
Serve as primary contact for parish representatives regarding advertisement of Information Sessions, and sacramental information
Important job duties:
Prepare statistical reports as needed
Initiate student withdrawal process by getting teacher verification of returned texts and materials and Business Office release
Maintain schools archiving system for student records
Maintain photography permissions and shares with school personnel and Development Office
Annual creation and distribution of car line signs
Knowledge, abilities, and skills:
Knowledge of the basic teachings of the Catholic Church.
Able to serve as a professional ambassador and representative of the school.
Able to communicate effectively in both written and verbal form.
Skill in organizing and relating information in an understandable format.
Able to maintain confidentiality regarding school matters.
Skill in using job appropriate technology.
Bachelor's degree from an accredited American university or equivalent in a foreign country
Must be a practicing Roman Catholic in good standing
Certifications and Training:
Valid Texas driver's license
Must maintain compliance with Diocese of Austin Ethics and Ministry (EIM) policies throughout employment period
Must meet staff development guidelines as set forth by the Diocese and school.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
Internal Number: 1014849
About Diocese of Austin Catholic Schools
Catholic Schools in the Diocese of Austin is a community of parents, teachers and administrators, clergy and religious with values rooted in the Catholic Faith, all working together to provide our students with a strong foundation for life. The Office of Catholic Schools, in service to principals and communities, assists Catholic schools in the formation of its members in their spiritual, intellectual, emotional, physical and social lives. The schools, in turn, provide opportunities for its students, families, faculty, staff and board members to grow in a commitment to be faithful disciples of Jesus Christ. The office also coordinates accreditation, curriculum, testing, training and policy development for the approximately 571 teachers serving in the schools. All of the diocesan schools follow an accreditation process that is prescribed by the Texas Catholic Conference, approved by the Texas Education Agency, and directed by the diocesan superintendent’s office.
Catholic Schools in the Diocese of Austin form a unified school system made up of 22 Catholic schools ranging from Pre-K to 12th grade that collectively educate over 5,300 students across Central Texas. The entire schoo...l system stretches from the city of West in the north to Buda in the south, and from Bryan-College Station area in the east to Killeen in the west.